Hotel Management

Roomify - Hotel Management Platform
for Modern Hotels.

12 integrated modules. Real-time booking intelligence. Enterprise billing. Role-based portals. One unified platform to run your entire property — from front desk to back office.

✓ Direct Room Reservation Engine ✓ Front Desk Check-In & Check-Out ✓ Real-Time Room Availability Calendar
✓ Housekeeping & Maintenance Management ✓ Guest Profile & Loyalty Tracking ✓ Automated Folio & Guest Invoicing ✓ Dynamic Rate & Channel Management ✓ Property Occupancy & Revenue Analytics
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Roomify Dashboard
What It Solves

Hotel challenges vs. Roomify solutions

✗
Manual reservation tracking

Double bookings, missed confirmations, and availability conflicts across channels.

✗
Slow check-in / check-out

Manual invoice preparation, paper-based processes, and long guest wait times.

✗
Disorganized housekeeping

No real-time task assignment, rooms not ready on time, delayed guest arrival.

✗
No revenue visibility

Occupancy trends, RevPAR, and ADR visible only after manual reporting runs.

✓
Real-time availability engine

Automated conflict prevention across all channels with instant confirmation documents.

✓
One-click check-in/out

Instant invoice and receipt generation, automated room status, seamless guest flow.

✓
Automated task assignment

Real-time housekeeping and maintenance tracking so rooms are always guest-ready.

✓
Comprehensive real-time analytics

Live dashboards with occupancy, revenue trends, and guest satisfaction scores.

Core features

From first booking to
final invoice, in one system.

Roomify runs the full property operation — reservations, front office, dining, banquets, rates and finance — with real-time inventory and reporting built into every module.

18 modules 6 functional areas 1 platform
01

Reservations & stay

3 modules
RES · 01

Reservations & bookings

Create bookings with automatic per-room pricing, edit or cancel with inventory restored automatically, and a master list filterable by status, date and guest.

TLN · 02

Timeline & inventory

A Gantt-style availability calendar plus a 28-day inventory grid with stop-sale, minimum-stay and availability overrides per room type and date.

CHK · 03

Check-in & check-out

Arrival and departure worklists that verify guests, assign rooms, record actual times, and update inventory the moment a stay is confirmed.

02

Guest & service

3 modules
GST · 04

Guest profiles

A guest master keyed on email, storing full booking history and contact details so every return stay updates one existing profile.

SVC · 05

Guest services

Log and route service requests — housekeeping, room service, maintenance, concierge — from pending through in-progress to fulfilled.

BIL · 06

Invoicing & billing

Generate and manage folios, record payments against issued invoices, and process refunds with full receipt tracking.

03

Facility & staff

3 modules
RM · 07

Rooms & housekeeping

Physical room inventory linked to room types, with a colour-coded status board and task assignment that frees rooms for check-in on completion.

STF · 08

Staff management

Employee profiles by department and position, with active, on-leave and terminated status alongside contact details and join date.

BAN · 09

Banquet & events

Event bookings, planning, menus, vendor and resource assignment, with conflict detection and revenue reporting by hall and event type.

04

Dining & POS

3 modules
POS · 10

Restaurant POS

A live terminal for sessions, tables and menu items with modifiers, routing tickets to the correct kitchen station and handling split bills.

KOT · 11

Kitchen operations

Station-routed Kitchen Order Tickets tracked from queued through served, plus daily meal-count reports that feed kitchen prep planning.

MNU · 12

Menu management

Categories, dishes and modifier groups that power the POS screen, with per-item availability toggles and station assignment.

05

Revenue & rates

3 modules
RTE · 13

Rate engine

A contract-based pricing model — room types, meal plans, seasons and price categories — resolved automatically at the moment of booking.

ADJ · 14

Rate overrides & FX

Ad-hoc rate adjustments with original-rate snapshots preserved, plus daily exchange rates feeding every cross-currency price calculation.

CHN · 15

Booking channels

Source and OTA definitions attached to every booking, powering channel-mix and revenue-by-source reporting.

06

Finance & orders

3 modules
FIN · 16

Core finance

Chart of accounts, debtor and creditor masters, bank accounts and payment terms underpinning every financial posting in the system.

ORD · 17

Order management

Sales and purchase orders that post straight to AR and AP ledgers, tracked from approval through settlement.

TAX · 18

Tax management

Configurable tax types grouped into named tax groups and applied automatically across bookings, orders and POS transactions.

Platform

Reports & business intelligence

Revenue, occupancy, financial, guest and event reports — from ADR/RevPAR to trial balance and AR/AP aging.

Client management

DMC and tour-operator partner registration with admin approval, linked to booking history per client.

System & security

Role-based permissions, user accounts, and per-property module toggles controlling exactly what each user sees.

Security & Architecture

Enterprise-grade. Cloud-native.

🔐

Role-Based Access Control

Granular permissions per role — admins, front desk, and guests each have exactly the access they need.

🛡️

Enterprise-Grade Security

Encrypted data in transit and at rest, with session management and audit logging across all operations.

🏢

Multi-Property Architecture

Manage multiple properties from one platform with independent configurations and unified reporting.

Who It's For

Built for every stakeholder
in your property

🏨

Hotel GMs

Full financial and operational visibility — revenue, occupancy, and team KPIs in real time.

🏃

Front Desk Teams

Check-in, reservations, and guest requests handled with zero manual paperwork or delays.

🧹

Housekeeping Teams

Task lists pushed automatically with room status updates as guests check in and out.

💰

Finance & Revenue Teams

Automated billing, multi-currency receipts, and revenue reports that close accounts without manual entry.

Implementation

From property configuration
to go-live

1

Discovery & Property Setup

Room types, rate plans, seasonal pricing, and staff roles configured to your exact property.

2

Data Migration

Existing guest profiles, booking history, and financial records imported and verified.

3

Team Training

Front desk, housekeeping, and management trained on their respective portals.

4

Go-Live

Supervised launch with real-time support during the first booking cycle.

5

Ongoing Support & Updates

New modules, channel integrations, and feature updates handled by the DevNexi team.

Get Started with Roomify

See how Roomify fits
your property

Our team will configure a personalized demo for your property's specific workflows, team size, and requirements.

Get Started Free Book a Demo

hello@roomify.uk · roomify.uk